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New York State Council of Health-system Pharmacists House of Delegates
The House of Delegates is a policy-making body which assumes considerable responsibility for establishing policies relating to the Council and the future practice of pharmacy in hospitals and other organized health care settings. The House of Delegates is described in detail in the NYSCHP Constitution and Bylaws. Voting delegates consist of NYSCHP Officers and Directors, Chapter Delegates, Past Presidents, if eligible for active membership in the NYSCHP, and the Chairperson of the House of Delegates. Each chapter has one (1) delegate for every 25 active members, or any portion thereof, with a minimum of two (2) delegates. No delegation may exceed 25% of the total elected delegates.
As provided in the Constitution and Bylaws, the House of Delegates has the authority to make professional policy for the Council. In matters of professional policy, the House has the authority to approve, modify or disapprove recommendations, reports, action or resolutions placed before it by the Officers and the Board of Directors. If the House of Delegates does not approve a matter of professional policy as submitted, then the reason for the disapproval will be noted in the proceedings of the House and the matter returned to the Board of Directors. Any matter referred to the Board must be reported back to the House for final action.
Further authority to make proposals and recommendations to the Board of Directors is vested in the House of Delegates; such proposals and recommendations may be referred by the Board of Directors to the appropriate body of the Council for study and consideration. The status of the recommendations will be reported at the next meeting of the House of Delegates.
The House of Delegate therefore represents a democratic process in which all Council members, through election of the Chapter Delegates, have a voice in the formulation of professional policies for the NYSCHP and the future practice of pharmacy in organized health care setting.
REGULATIONS OF THE HOUSE OF DELEGATES
(Adopted 1972; amended 1975, 1980, 1987, 1995, 2005, 2007)
The Constitution (Article VI) and Bylaws (Chapter VI, Articles I-X) of the New York State Council of Health-system Pharmacists outline the basic structure and protocol for the House of Delegates.
The following regulations have been adopted to supplement and further define these articles:
1. Establishment of Regulations
The House of Delegates shall be governed by the Council’s Constitution and Bylaws and Regulations adopted by a majority of votes cast at a regularly called meeting of the House.
2. Seating of Delegates
At the First Session of the House of Delegates, the Secretary shall recognize the accredited representatives who shall then compose the House of Delegates.
Each delegate or alternate whose credentials have been accepted and whose name has been placed on the roll of the House of Delegates shall remain as a representative until final adjournment of the Session, and his/her place shall not be taken by any other delegate or alternate, except by a majority vote of the House of Delegates. When a delegate advises that a delay in his/her appearance is unavoidable, an alternate delegate will be seated. The secretary shall be authorized to seat in the place of the missing delegate the first alternate from such chapter who shall present himself/herself with proper credentials.
3. Attendance at the Meeting
All sessions of the House of Delegates shall be open sessions unless the House of Delegates votes to go into closed session. When in closed session, the following only shall be admitted to the room in which the meeting is held:voting delegates, officers of the House of Delegates, reporting committee chairperson and the parliamentarian.
4. Privilege of the Floor
The privilege of the floor during a meeting of the House of Delegates may be extended to all members of the New York State Council of Health-system Pharmacists. In addition, the House of Delegates, by a majority vote or common consent, may grant the privilege of the floor to other persons.
5. Rules of Order
The House of Delegates shall be governed by the latest edition of Robert’s Rules of Order when they are not in conflict with the Constitution and Bylaws of the New York State Council of Health-system Pharmacists or with the Regulations of the House of Delegates. A parliamentarian shall be appointed by the Chairperson of the House of Delegates in advance of any meeting of the House.
6. Order of Business
The following shall be the order of business – unless otherwise determined:
First Session
1. Call to Order
2. Greetings
3. Roll call of the delegates
4. Minutes of previous meeting
5. Preliminary report of the Committee on Resolutions
6. Preliminary report of the Committee on Nominations
7. Report of the Vice President, Public Policy
8. Report of the Executive Director
9. Report of the Treasurer
10. Report of Director of Chapter Services
11. Report of the Director, Education and Workforce Development
12. Report of the Director, Pharmacy Practice
13. Report of the Director, Pharmacy Management
14. Report of the Director, Industry Affairs
15. Report of the Director, Communication Services
16. Announcements
17. End of First Session
Second Session
1. Call to order
2. Roll call of the delegates
3. Report of the Committee on Resolutions
4. Report of the Committee on Nominations
5. Recommendations of the Delegates
6. Election of Officers
7. Unfinished Business
8. New Business
9. Address of the President
10. Announcements
11. Adjournment
7. Action on Reports, Resolutions and Recommendations
Any report, recommendation or other matter upon which action is taken by the House of Delegates will be presented to delegates in writing and, if practical, in advance of meetings. The Secretary will distribute copies of such materials to members of the House of Delegates. (This provision is designated to assure that delegates will be fully informed on all matters to be considered and to encourage judicious action).
This shall not preclude consideration, debate and reference to an appropriate body within the Council by the delegates of proposals or recommendations which are presented to the House of Delegates from other sources. Any amendment that has been presented to the delegates from the floor of the house and will require a change to a report, resolution or recommendation must be submitted in writing to the chair of the house (immediately after presentation) for its consideration.
8. Introduction of New Business at Formal Sessions
Majority approval will be required for the introduction of new business at the final session of the House of Delegates, except when presented by the Board of Directors or the Chairperson of any committee authorized to report to the House of Delegates.
9. Motions and Resolutions
All motions and resolutions shall be received for adoption by the majority of votes cast. Secret ballots shall not be permitted in voting. It shall be the prerogative of the Chair of the House of Delegates to use a voice vote or voting card. When voting for the Chair of the House of Delegates, Vice President of Public Policy and Treasurer, it shall be the prerogative of the Chair of the House of Delegates to use a paper ballot or a voice vote.
Resolutions submitted to the Council for consideration by the House of Delegates will be handled in the following manner:
A. The Committee on Resolutions will consider all proposed
resolutions from the Board of Directors, Affiliated Chapters
and members of the NYSCHP.
1. Resolutions must be received 60 days prior to the
meeting of the House of Delegates for review of content
and format by the Parliamentarian. This will allow
sufficient time for possible revisions prior to the 2nd mailing
(30 days prior) to the delegates.
2. Proposed resolutions submitted after a specific date will
be considered at the next House of Delegates meeting;
except as provided in number three (3) below.
3. Resolutions which because of an emergent nature of
their content or intent require immediate action, may be
processed provided that approval of a majority of the
members of the Committee on Resolutions is obtained, or
as required by the Board of Directors of the NYSCHP.
4. Resolutions submitted to the committee on Resolutions
must bear the signature of at least two (2) active
members of the NYSCHP.
5. All resolutions not voluntarily withdrawn by the originators
shall be presented at the first meeting of the House of
Delegates and shall be submitted to the delegates as
follows:
1. Recommend Adoption
2. Not Recommend Adoption
3. Recommend Referral to a Committee for Further Study
4. Present with No Recommendations
10. Nominations
Nominations for officers may not be made from the floor.
11. Committees
The Committees of the House of Delegates shall be the Committee on Nominations and the Committee on Resolutions. The Chair of the House of Delegates may appoint, in accordance with the NYSCHP Constitution and Bylaws, such other committees as may be necessary.
12. Open Hearings
1. An open hearing shall be held via telecommunications
conference call 21 days prior to the 1st session of the
House of Delegates.
2. A second Open Hearing shall be held just prior to the
first seating of the House of Delegates.
The Open Hearings are open and available to all members to voice their opinion or question to the Board of Directors.
13. Amendments
Every proposition to amend the Regulations of the House of Delegates shall be submitted in writing at one session of the House of Delegates and may be acted upon at the next session, when upon receiving a majority of votes cast, it shall become part of these regulations.
****Note: pagers, cell phones, or any other electronic device which may interrupt the House, must be in the off position. Thank you.****
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